3560) HR & Admin Executive

About the Role

We are looking for a dynamic and detail-oriented HR & Administration Executive with 2–3 years of hands-on experience. The ideal candidate will support end-to-end HR operations and administrative functions, ensuring smooth day-to-day operations, compliance adherence, and a positive employee experience.

Key Responsibilities

A.  Recruitment & Onboarding

• Coordinate end-to-end recruitment activities including job postings, screening, scheduling interviews, and follow-ups.
• Manage onboarding and induction programs for new hires.
• Maintain and update applicant tracking systems (ATS) and recruitment databases.
• Liaise with department heads for manpower planning and hiring needs.

B.  Payroll & Attendance Management

• Support monthly payroll processing by maintaining accurate attendance and leave records.
• Coordinate with the payroll team for error-free salary disbursement.
• Handle employee queries related to salary, deductions, and payslips.
• Manage HRMS data entry and updates.

C.  Employee Engagement & Relations

• Plan and execute employee engagement initiatives, events, and welfare activities.
• Act as a point of contact for employee grievances and escalate as required.
• Maintain positive employee relations and contribute to a healthy work culture.
• Facilitate performance appraisal processes and track timely completion.

D.  Compliance & HR Operations

• Ensure compliance with labour laws, PF, ESIC, PT, gratuity, and other statutory requirements.
• Maintain employee files, contracts, and HR documentation in physical and digital formats.
• Prepare and submit HR MIS reports, attrition data, and headcount reports.
• Support policy drafting, communication, and implementation.

E.  Administration

• Oversee day-to-day office administration including facilities, housekeeping, security, and vendor management.
• Manage office supplies, AMC contracts, and asset records.
• Coordinate travel, accommodation, and logistics for employees.
• Handle petty cash, administrative expenses, and bill processing.
• Ensure proper maintenance and upkeep of office infrastructure.

Required Skills & Competencies

• Sound knowledge of HR processes – recruitment, onboarding, payroll, and compliance.
• Familiarity with Labour Laws: PF, ESIC, PT, Maternity Benefit Act, Shops & Establishment Act.
• Proficiency in MS Office (Excel, Word, PowerPoint) and HRMS/ERP tools.
• Strong communication skills – verbal and written.
• Good organizational skills with attention to detail and ability to multitask.
• Ability to handle sensitive information with confidentiality and discretion.
• Problem-solving attitude with a proactive approach to work.

Educational Qualification

• Bachelor’s degree in Human Resources, Business Administration, Commerce, or a related field.
• MBA/PGDM in HR or equivalent postgraduate qualification is preferred.
• Additional certifications in Labour Law / HR Management are an advantage.